Do-Re-Mi Volunteer Hour Policy

Do-Re-Mi deeply appreciates the time, talent, and dedication of all our volunteers. As a registered 501(c)(3) nonprofit organization, volunteer service hours completed through Do-Re-Mi are generally eligible for recognition by schools and community service programs (Please confirm with your school or program).

Please read our volunteer hour policy below and use this form to submit your volunteer hour for approval.

Volunteer Hour Log Form

Purpose

The purpose of this policy is to ensure that volunteer hours are tracked in a fair, consistent, and transparent manner. Accurate tracking supports recognition of volunteer contributions, school service verification, and nonprofit accountability.

Eligible Volunteers

Volunteer hours may be logged by:

  • Performers

  • Event planners

  • Chapter leaders

  • Administrative volunteers

  • Marketing and outreach volunteers

Types of Volunteer Hours

  1. Performance Hours

    Volunteers may log the actual duration of live performances at senior communities or approved events. Time will be rounded to the nearest 0.5 hour.

    Examples:

    • 45‑minute concert → log 1 hour

    • 70-minute concert → log 1 hour

    Travel time is not counted unless specifically approved.

  2. Preparation Hours

    Preparation hours recognize time spent preparing specifically for DoReMi performances.

    Volunteers may log:

    • Rehearsing performance repertoire

    • Group rehearsals

    • Program preparation

    • Event‑specific musical practice

    Rules:

    • Maximum 3 preparation hours per performance

    • General music practice unrelated to the event cannot be logged

    • Preparation must occur within 14 days of the event

  3. Administration Hours

    Administration hours recognize work that helps organize DoReMi programs.

    Examples include:

    • Contacting senior communities

    • Scheduling performers

    • Designing flyers or programs

    • Writing newsletters

    • Coordinating rehearsals

    • Leading planning meetings

    • Managing volunteer rosters

    Rules:

    • Maximum 4 administration hours per event per volunteer

    • Must include a brief description of the task

    • Hours require approval from a chapter leader or supervisor

Submission Process

All volunteers must submit hours using the official DoReMi Volunteer Hour Log Form.

Submissions must include:

  • Volunteer name

  • Date

  • Event name

  • Type of hours

  • Number of hours

  • Short description

  • Supervisor approval

Hours must be submitted within 30 days of the activity.

Verification and Review

  • Chapter leaders will review submissions monthly

  • DoReMi reserves the right to adjust or reject hours if documentation is unclear

  • Random audits may be conducted

Recognition

Volunteer hour certificates and recognition awards may be issued based on cumulative hours.